Certificate of Destruction Services
A serialized record of every device STS Electronic Recycling sanitizes or destroys on your behalf — the documentation that turns a pickup into an audit-ready disposal record, with data destruction aligned to NIST SP 800-88 Rev. 2.
- Serial-Level Device Records
- Chain-of-Custody Documentation
- Free pickup for qualifying business volumes
The document that proves what happened to every device
A Certificate of Destruction from STS Electronic Recycling lists every device processed by serial number, with the sanitization or destruction method recorded against it and issued on completion. Businesses, schools, healthcare organizations, and government agencies across all 50 states use this documentation to close the loop between a pickup and a verified disposal record.
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One document, three layers of proof
Every STS Certificate of Destruction is built from the same three records, whether you're disposing of a single server or decommissioning an entire data center.
Serialized Device Record
Every unit, by serial number
Chain of Custody
Tracked from pickup to processing
Compliance Reporting
Formatted for your audit
A serial number for every device, not just a device count
The Certificate of Destruction lists each device STS processes by serial number, with the sanitization method — overwrite, degauss, or physical shred — recorded against that specific unit. It is issued on completion of processing.
For healthcare organizations and other HIPAA covered entities, this serial-level record supports a covered entity's media-disposal and media-reuse procedures under HIPAA, including documented final disposition and Business Associate Agreement (BAA) coverage where applicable.
NIST SP 800-88 Rev. 2
Sanitization performed in accordance with the federal media sanitization standard
Verified Overwrite
Overwrite pass with read-back confirmation recorded per device
Degaussing
Magnetic field erasure for legacy magnetic media
Physical Shredding
Facility-based destruction recorded against the device's serial number
Every transfer logged, not just the final result
From pickup through final processing, each asset is tracked through a documented chain of custody — the same discipline behind our hard drive destruction service — so the serial numbers on your Certificate of Destruction tie back to the inventory you handed over.
Equipment collected nationwide is staged locally and transported to one of STS's two R2v3 certified processing facilities in Jacksonville, Texas and Houston, Texas, where data destruction and material recovery take place.
Serialized Intake
Each asset logged before it moves
Sealed Transport
Custody log stays open until delivery
Documented Transfer
Every custody change recorded
Itemized Reporting
Asset list reconciled against the certificate
Formatted for the audit you'll actually face
STS provides compliance reporting built around the frameworks our clients are most often asked about: HIPAA media-disposal procedures, the FACTA Disposal Rule and GLBA Safeguards Rule for financial and consumer data, SOX Section 404 documentation, and FERPA recordkeeping for education clients.
A 2026 benchmarking report from Sage Sustainable Electronics found that 52% of surveyed organizations reported aligning with the NIST SP 800-88 media sanitization standard in 2025, up from 34% the year before — a sign that formal destruction documentation is becoming standard practice rather than an afterthought.
Asset Inventory Manifests
Device condition and disposition, line by line
Weight & Reuse Reporting
Environmental impact documentation included
RIOS-Integrated Management
ISO 9001, 14001 and 45001 held through RIOS
Audit-Ready Formatting
Built to hand straight to your auditor
Documentation at the same scale as the processing
Every device counted below passes through STS's R2v3 certified processing facilities in Jacksonville, Texas and Houston, Texas before a Certificate of Destruction is issued.
*In the most recent full reporting period.
Every device we certify holds potential data
From desktop computers to networking infrastructure, we process all types of electronic equipment and issue a Certificate of Destruction for the devices that require it.
Computing Equipment
Mobile & Network
Office Equipment
The standards your auditor will ask about by name
R2v3 certified processing facilities in Jacksonville, Texas and Houston, Texas handle the data destruction and material recovery behind every certificate STS issues.
Secure Recycling
Secure, transparent, sustainable processing standards govern how STS documents chain of custody and downstream material tracking for every device recorded on your Certificate of Destruction.
RIOS & ISO Management
RIOS certification, and ISO 9001, ISO 14001 and ISO 45001 held through the RIOS-integrated management system, govern the processes behind every certificate STS issues.
Accurate Reporting
Serial-level destruction records and documented chain of custody support a covered entity's media-disposal and media-reuse procedures under HIPAA, including Business Associate Agreement (BAA) coverage where applicable.
STS Electronic Recycling holds BBB A+ accreditation (since January 2012) and has been a three-time Inc. 5000 honoree (2018, 2020, 2021).
Additional frameworks referenced in STS documentation: FERPA • FACTA • SOX • GLBA
Request Compliance DocumentationAn undocumented device is a finding waiting to happen
Recycling the equipment compliantly is table stakes. The exposure shows up during reconciliation — a site closes, the asset list gets approved, and one workstation and two hard drives never appear on either report.
For an organization holding financial records, health information, or customer data, an unreconciled device is the audit finding. A serial-level Certificate of Destruction produces one report that ties back to the original asset register.
No site visit required
before it moves
Log stays open
Signed on completion
What compliance teams ask first
Everything you need to know about the Certificate of Destruction, what it covers, and how it fits into your broader audit documentation.
What information appears on a Certificate of Destruction?
Each device is listed by serial number, with the sanitization or destruction method recorded against it. The certificate is issued once processing is complete.
Can you provide a certificate for a multi-site pickup?
Yes. Chain of custody is tracked per site and consolidated into a single itemized certificate, often as part of a broader IT asset disposition engagement spanning multiple locations.
What sanitization standard do the certificates reference?
Sanitization is performed in accordance with NIST SP 800-88 Rev. 2, which defines Clear, Purge, and Destroy as the federal sanitization categories and defers to IEEE 2883 for technique detail.
Does the certificate help with HIPAA, FACTA, SOX, or GLBA documentation?
The serial-level record and chain-of-custody documentation support a covered entity's media-disposal and media-reuse procedures under HIPAA, and the same itemized reporting is formatted to address FACTA, SOX Section 404, and GLBA Safeguards Rule disposal documentation.
How long does it take to receive the certificate after pickup?
The certificate is issued on completion of processing. Exact timing depends on volume and the sanitization method used — ask your account contact for a current estimate.
Can STS recover value from working equipment before issuing a certificate?
Yes. Devices with resale value can be routed through our computer liquidation service first, with the same serial-level tracking carried into your Certificate of Destruction for the units that are sanitized or destroyed.
Still Have Questions?
Our team is ready to discuss your documentation and compliance requirements.
Where Your Equipment Is Processed
STS Electronic Recycling, Inc. is headquartered in Jacksonville, Texas, and has served schools, businesses, healthcare systems, and government agencies across all 50 states since 2010.
Equipment collected nationwide is staged locally and transported to one of our two R2v3 certified processing facilities in Jacksonville, Texas and Houston, Texas, where all data destruction and material recovery takes place.
The Certificate of Destruction, issued on completion, lists each device by serial number with the sanitization method recorded against it.
Ready to Document Your Next Pickup?
Free pickup for qualifying business volumes, with a serialized Certificate of Destruction issued on completion of every engagement.
