What healthcare IT equipment do you accept?

We accept all healthcare IT equipment including hospital computers and workstations, servers containing EHR data, medical devices with embedded storage (imaging systems, patient monitors, diagnostic equipment), laptops and tablets, networking equipment, printers and copiers, mobile devices, and backup media. Any equipment that may contain ePHI requires certified destruction.

Do you provide a Business Associate Agreement (BAA)?

Yes, STS executes Business Associate Agreements with healthcare organizations as required under HIPAA. The BAA documents our responsibilities for handling and destroying PHI, our security protocols, and breach notification procedures. We provide BAAs for all healthcare clients before handling any equipment that may contain patient data.

How do you ensure HIPAA compliance for data destruction?

Our HIPAA compliant destruction process includes: NAID AAA certified destruction methods, documented chain of custody from pickup to destruction, serial number tracking for all data-bearing devices, physical destruction of storage media (not just wiping), certificates of destruction for audit documentation, and background-checked personnel. This meets the HIPAA Security Rule requirements for ePHI disposal.

Can you destroy data on-site at our healthcare facility?

Yes, we offer on-site destruction services for healthcare organizations. Mobile shredding equipment comes to your facility, allowing you to witness the destruction of hard drives containing ePHI. This is ideal for hospitals and clinics with policies requiring that patient data never leaves the premises before destruction.

What documentation do healthcare organizations receive?

Healthcare organizations receive comprehensive HIPAA audit documentation including: executed Business Associate Agreement, chain of custody records, detailed asset inventory with serial numbers, certificates of destruction for all data-bearing devices, destruction method documentation (meeting NIST 800-88), and NAID AAA certification credentials. This documentation supports HIPAA compliance audits.

Do you offer pickup services for hospitals?

Yes, STS offers pickup services for hospitals and healthcare facilities. Our team coordinates with your IT and facilities staff, handles secure transport with chain of custody documentation, and can work around patient care schedules. For large projects like hospital IT refresh or facility closures, we provide dedicated project management.

What is the cost for healthcare IT disposal?

Costs vary based on equipment type, volume, and service requirements (on-site vs. pickup). Many healthcare organizations see costs offset by value recovery from newer equipment. Contact us for a customized quote—we provide transparent pricing with no hidden fees. BAA execution and certificates of destruction are included at no additional charge.

How long should we retain destruction certificates?

HIPAA requires retaining documentation for six years from the date of creation or when the policy was last in effect. We recommend retaining certificates of destruction for at least seven years. STS provides both physical and digital copies for easy storage and retrieval during OCR audits or compliance reviews.

Are you a healthcare IT director looking for HIPAA compliant disposal?

STS Electronic Recycling provides HIPAA compliant IT disposal for hospitals, clinics, and healthcare organizations. We offer Business Associate Agreements, NAID AAA certified destruction, on-site options, and complete audit documentation. Contact us to discuss your healthcare IT disposal requirements.

Healthcare IT Disposal | HIPAA Compliant Electronics Recycling | STS

Healthcare IT Disposal Services

Q: How do you handle medical devices with embedded storage?

Medical devices with embedded storage (imaging systems, patient monitors, infusion pumps, diagnostic equipment) receive specialized handling. We identify all storage components, extract and destroy embedded drives and memory, and document the destruction. For devices where storage cannot be removed, we destroy the entire unit and document accordingly.

HIPAA compliant IT disposal for hospitals, clinics, and healthcare organizations. Certified ePHI destruction with Business Associate Agreements, chain of custody documentation, and certificates of destruction for your compliance records.

✓Business Associate Agreement (BAA)

✓NAID AAA Certified ePHI Destruction

✓On-Site Destruction Available

Healthcare IT & Compliance

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HIPAA Compliance

Why Healthcare IT Needs Specialized Disposal

Healthcare IT equipment contains electronic protected health information (ePHI) that requires HIPAA-compliant destruction. Standard recycling isn't enough.

ePHI Everywhere

Patient data lives on more than just EHR servers. Workstations, laptops, imaging systems, patient monitors, and even printers can contain protected health information requiring certified destruction.

HIPAA Requirements

The HIPAA Security Rule requires covered entities to implement policies for proper disposal of ePHI. This includes documenting destruction methods and maintaining records for at least six years.

Breach Risk

Improper disposal is a leading cause of healthcare data breaches. A single unwiped hard drive can expose thousands of patient records and trigger OCR investigations with penalties up to $1.5 million.

All Healthcare Equipment

Healthcare IT Equipment We Handle

From hospital servers to clinic computers, we provide HIPAA compliant disposal for all healthcare IT equipment.

Computers & Servers

Medical Devices

Medical Imaging Systems (PACS)
Patient Monitors & Devices
Diagnostic Equipment
Mobile Clinical Devices

Healthcare Trusted

HIPAA COMPLIANT DESTRUCTION

STS provides the certifications, documentation, and processes healthcare organizations need for HIPAA compliant IT disposal.

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BAA

Available

NAID

AAA Certified

On-Site

Options

6+ Yr

Record Retention

Complete HIPAA Documentation

When OCR auditors or your compliance team asks how ePHI was disposed of, you need documentation. STS provides everything healthcare organizations need to demonstrate HIPAA compliance.

Business Associate Agreement

Executed before handling equipment

Certificates of Destruction

Serial numbers, dates, methods

Chain of Custody

Pickup through destruction

NAID AAA Credentials

Third-party verified processes

HIPAA compliant healthcare IT disposal documentation for hospitals and clinics

All Healthcare Organizations

Healthcare Organizations We Serve

From major health systems to individual physician practices, we scale our services to meet your needs.

Hospitals & Health Systems

Large-scale IT refresh projects, data center decommissioning, ongoing disposal programs with dedicated account management.

Clinics & Medical Practices

Right-sized services for physician offices, specialty clinics, and outpatient facilities with the same HIPAA compliance documentation.

Healthcare Business Associates

Medical billing companies, healthcare IT vendors, and other business associates handling PHI for covered entities.

Common Questions

Healthcare IT Disposal FAQ

Answers to common healthcare disposal questions

Do you provide a BAA?

Yes, STS executes Business Associate Agreements with all healthcare clients before handling any equipment that may contain PHI. The BAA documents our responsibilities and security protocols under HIPAA.

Can you destroy ePHI on-site?

Yes, we offer on-site destruction for healthcare facilities. Mobile shredding equipment allows you to witness ePHI destruction before any equipment leaves your facility.

How do you handle medical devices?

Medical devices with embedded storage receive specialized handling. We identify all storage components, extract and destroy embedded drives/memory, and document the destruction for HIPAA compliance.

How long should I keep certificates?

HIPAA requires retaining documentation for six years. We recommend keeping certificates for at least seven years. STS provides both physical and digital copies for easy retrieval during audits.

Healthcare IT Director? Let's Talk HIPAA Compliance.

STS Electronic Recycling provides HIPAA compliant IT disposal for hospitals, clinics, and healthcare organizations. Business Associate Agreements, certified destruction, complete documentation.

Get Healthcare Quote Call (800) 767-8798

BAA Provided

Business Associate Agreement included

NAID AAA Certified

Third-party verified destruction

Audit Documentation

Complete HIPAA compliance records